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Human Resources Coordinator

ORGANIZATION OVERVIEW

Mission: Tenderloin Neighborhood Development Corporation (TNDC) provides affordable housing and services for low-income people in the Tenderloin and throughout San Francisco, to promote equitable access to opportunity and resources.

Established in 1981, TNDC has grown to employ over 400 staff, to develop, own, manage and provide supportive services in over 41 properties that offer deeply affordable housing for over 4,000 tenants, and to expand its work in community organizing and afterschool programming. TNDC is viewed as a trusted and well-organized community ally locally and a practice leader nationally. In San Francisco, TNDC envisions diverse communities where people with low incomes can fulfill their potential and meet their basic needs. In the Tenderloin, TNDC stands as a catalyst for advancing community interests and a force for expanding the choices that enhance livability, such as housing, employment, education, food, cultural activities, and open spaces.

TNDC values are: Integrity, Excellence, Diversity, Collaboration and Equity.

SUMMARY

Under the direct supervision of the Human Resources Operations Manager, the Human Resources Coordinator supports human resources functions within the organization, including performing various duties in the areas of employee recruitment, hiring, coordinating onboarding of new employees, HRIS management and other projects as assigned.

 

ESSENTIAL DUTIES

  • Provide administrative support to HR team
  • Assemble new hire materials for new hire orientation; collect new hire paperwork (tax forms, I-9 documentation, etc); enter new hire data into ADP Workforce Now; create new hire personnel files; file all new hire paperwork accordingly
  • Enter data and update personal contact information, emergency contact information, training and certifications, etc. in ADP as needed
  • Maintain active personnel files, ensuring accurate filing of documents; archived closed personnel files; perform bi-annual audits of active employee personnel files to ensure all materials and documents are included
  • Provide assistance to Managers as needed with password resets, time entries, accrual balance inquiries, etc.
  • Provide assistance to the Talent Acquisition Specialist to include updating applicant tracking system (Cornerstone OnDemand), phone screening candidates, conducting reference checks and scheduling on-site or Skype interviews.
  • Ensure compliance with Federal and State required notices and San Francisco Ordinances; order and distribute posting notices
  • Generate and provide monthly birthday reports and service recognition awards report for monthly all-staff luncheons and monthly newsletter
  • Provide general assistance to companywide employees with HR inquiries
  • Process all general check requests in Yardi for HR vendors and reconcile monthly HR credit card statements and submit to accounting in a timely manner
  • Submit requests for background investigations and monitor the results to completion; consult with Human Resources team and Hiring Manager as needed
  • Create and process new and existing employees identification badges
  • Respond to employment verification requests and manage all wage garnishment requests and processes from EDD and other State Agencies
  • Submit requests for motor vehicles report and maintain TNDC’s approved driver’s list

REQUIRED SKILLS

  • Working knowledge of Human Resources law, compliance with wage and hour regulations and San Francisco Ordinances
  • Working knowledge of Human Resources systems
  • Demonstrated proficiency in Word, Excel and Outlook
  • Ability to work in a high-volume fast paced department
  • Demonstrated solid quantitative and analytical skills
  • Demonstrated attention to detail
  • Demonstrated ability to maintain strict confidentiality and exercise discretion in Human Resources issues
  • Demonstrated ability to be patient when dealing with employees and personnel matters
  • Able and willing to work well in a diverse environment

MINIMUM QUALIFICATIONS

  • 2 years of applicable experience in the Human Resources field
  • 1 year minimum recruiting and staffing experience
  • Experience with HRIS, preferably ADP Workforce Now

PREFERRED QUALIFICATIONS

  •  Bachelor's Degree in business, organizational development, management, communications or related fields
  • Ability to communicate fluently in a language other than English
  • Working knowledge of applicable law regarding FMLA, PDL, Worker’s Compensation, CFRA, Disability, etc.
  • PHR or SPHR Certification desirable